GURUNG DIL BAHADUR v. FULCRUM ENGINEERING & CONSTRUCTION LTD AND OTHERS

DCPI 3783/2019

[2022] HKDC 372

IN THE DISTRICT COURT OF THE

HONG KONG SPECIAL ADMINISTRATIVE REGION

PERSONAL INJURIES ACTION NO. 3783 OF 2019

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DECISION

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INTRODUCTION

1.  This decision is related to the wasted costs order nisi I made in the decision which I had handed down on 27 October 2021 in the above case. That decision was subsequently reported in [2021] 5 HKLRD 239 (“the Decision”).

2.  I would like to apologize to the parties for the delay in handing down this decision in respect of the wasted costs order. This was completely due to an oversight on my part and had nothing to do with the parties or my staff. I hope the delay has not caused and will not cause too much inconvenience to the parties.

BACKGROUND

3.  For the background of the case and the reasons leading to my decision on the wasted costs order nisi, the parties are referred to §§3-11 of the Decision.

4.  Pursuant to the order I made in the Decision, Mr Tsui Pui Hung (“Mr Tsui”) of the plaintiff’s solicitors, namely, Messrs WT Law Offices, has lodged his written submissions dated 17 November 2021 (“P’s Submissions”).

5.  Gleaning from P’s Submissions, it appears that the main grounds relied on by Mr Tsui to say that the costs of the defendants in relation to the issue of quantum from 26 April 2021 and up to 9 September 2021 should not be borne by them personally are as follows:-

(a)  The plaintiff’s solicitors have all along followed the instructions given by the plaintiff;

(b)  The plaintiff’s solicitors were handicapped by reason of their duty to observe privilege and confidentiality not only at the Assessment of Damages (“AOD”) on 25 August 2021 (for which Mr Tsui did appear) and on 9 September 2021 (for which he did not appear) but also in their written submissions on costs; and

(c)  The plaintiff’s solicitors were unable to comply with the requirements of O67 r6(1) of the Rules of the District Court (“the RDC”) because the sealed Order was not made available before the adjourned hearing on 9 September 2021.

6.  Further, pursuant to the directions I gave in the Decision, Mr David Yuen (“Mr Yuen”), counsel for the defendants, has lodged the defendants’ written submissions on 30 November 2021 in reply to P’s Submissions (“Ds’ Submissions”).

7.  In Ds’ Submissions, Mr Yuen reiterates the reasons as to why the plaintiff’s solicitors should be held personally liable for the costs order nisi stated in §32(2) of the Decision, which in turn was based on the reasons that can be found in §§25 and 26 thereof.

8.  Mr Yuen submits that the plaintiff’s solicitors had taken positive steps to prepare for the hearing of the AOD scheduled on 25 August 2021. In particular, he claims that Mr Tsui on behalf of the plaintiff’s solicitors had prepared the plaintiff’s opening submissions dated 18 August 2021 and had prepared and subsequently served the trial bundle on the defendants on 19 August 2021.[1] Therefore, up and until 25 August 2021, as Mr Yuen submits, all the above steps taken by the plaintiff had led the defendants to believe that the plaintiff’s solicitors would continue to represent the plaintiff at the AOD hearing and would proceed with the trial on that date.

9.  As fairly pointed out by Mr Tsui in P’s Submissions and contrary to what Mr Yuen had informed the court at the hearing on 9 September 2021, the defendants’ solicitors, Messrs Kim & Company, did receive a reply letter from the plaintiff’s solicitors dated 2 September 2021 informing them that their firm “is not the representing solicitors for the Plaintiff any more”. Mr Yuen had erroneously informed the court at the hearing that the last document received by the defendants was on 27 August 2021.[2]

10.  In Ds’ Submissions, Mr Yuen explains that it was due to the inadvertence of the defendants’ legal team that it had mistakenly informed the court at the hearing that the last document received from the plaintiff’s solicitors was dated 27 August 2021 when it should have been the one dated 2 September 2021. Mr Tsui was not present on 9 September 2021 to assist the court in that regard. In any event, Mr Yuen says the defendants’ legal team did not harbour any of the ill intentions as suggested by Mr Tsui in P’s Submissions.[3]

DISCUSSION

Issues to be determined

11.  In my view, whether the plaintiff’s solicitors should be made personally liable to bear the wasted costs caused by the unnecessary adjournment of the AOD hearing should revolve around the 3 issues raised by the parties in their written submissions. They are:-

(a)  solicitors’ duty to make application to apply to cease to act as early as possible;

(b)  whether Master Catherine Cheng’s Order in allowing the plaintiff’s solicitors to cease to act had been complied with; and

(c)  whether the plaintiff’s solicitors are protected from legal professional privilege (“LPP”) and confidentiality in this case.

(a) Solicitors’ duty to make application to apply for cease to act as early as possible

12.  The plaintiff’s solicitors seek to rely on their client’s alleged “late instructions” as justification for not proceeding with the AOD. The plaintiff’s solicitors stated that they had “all along followed the plaintiff’s instructions”[4]and also that “(T)hey all along followed the instructions given by the plaintiff with the help of the Nepali interpreter to be appointed if necessary / appropriate.”[5] According to the plaintiff’s solicitors’ case, since the plaintiff had instructed them to brief counsel on 17 August 2021[6], it is expected that counsel would have prepared the plaintiff’s written opening submissions prior to the hearing and would appear for the plaintiff at the AOD.

13.  But that did not happen. No counsel was instructed and no opening submissions were prepared by counsel. The opening submissions prepared by the plaintiff’s solicitors was lodged with the court on 17 August 2021 only.

14.  Mr Tsui in his submissions states that his firm had acted for the plaintiff in this case until 23 August 2021 only, when his firm “suddenly received Plaintiff’s written instructions on 24 August 2021 after successful arranging Nepali interpreter that he decided to withdraw his claim even they were instructed to send the brief to the counsel on 17 August 2021.”[7]

15.  On 24 August 2021, which was the date before the original scheduled AOD hearing, the plaintiff’s solicitors issued the summons under Order 67 r6(1) of the RDC to apply to cease to act for the plaintiff (“the Cease to Act Summons”).

16.  Mr Tsui tries to explain in P’s Submissions that these are all due to the late instructions given by the plaintiff, in particular his last minute decision of not to engage counsel to represent at the AOD.

17.  With respect, I cannot accept that as a valid reason in this case at all. I am of the view that such a predicament was brought upon mainly if not entirely by the plaintiff’s solicitors themselves. I agree with Mr Yuen that had the application for ceasing to act been made before the matter was set down for trial or even before the AOD hearing, the plaintiff’s solicitors would not have found themselves in such a situation at all. It is worth reminding ourselves here that the case was first fixed for trial at the hearing before me on 29 June 2021 when an associate / junior solicitor from the plaintiff’s firm was present in court to represent the plaintiff. Hence, the plaintiff’s solicitors had had plenty of time (almost 2 months) to take instructions from their client and to instruct counsel if they so wished before the AOD hearing. They should not have waited until the last couple of days prior to the commencement of the AOD before deciding to do so. Further, once they were aware that they might not have sufficient time to instruct counsel or that their client was not able to put them in funds to instruct counsel, then they should have applied to the court to cease to act for the plaintiff at the first available opportunity. In my judgment, it was very wrong for the plaintiff’s solicitors to wait until the last minute (in this case only on the day before the commencement of the AOD hearing itself) to take out the summons to apply to cease to act for the plaintiff.

18.  §67/6/1 of the Hong Kong Civil Procedure 2022 Vol. 1 states that “(F)or due administration of justice, an application to “cease to act” should be made promptly to avoid disruption of trial dates. A late application might entail a risk that a litigant lack reasonable time to arrange legal representation to prepare to act in person. In that case, the court might find it necessary to adjourn the trial to enable the litigant to seek proper legal representation.”

19.  I find the very late application on the part of the plaintiff’s solicitors to cease to act was the main and direct cause of the adjournment of the AOD hearing on 25 August 2021. In my judgment, the failure to seek instructions early and to make the application to cease to act promptly were only reasons why the case could not proceed to the assessment on 25 August 2021 I so find that was the case.

(b) Whether Master Catherine Cheng’s Order had been complied with?

20.  As stated in the Decision, after some initial hiccups, Master Catherine Cheng (“Master Cheng”) eventually issued the order to allow the plaintiff’s solicitors to cease to act for the plaintiff on 31 August 2021. However, that was subject to the plaintiff’s solicitors in observing specific the requirements under Order 67, rule 6(1) (“O67, r6(1)”) of the RDC as clearly stated in the Master Cheng’s Order itself (“Master Cheng’s Order”).

21.  Specifically, Master Cheng’s Order stated that the ceasing to act as the plaintiff’s solicitors would only take effect upon their compliance with the requirements under O67, r6(1). Having gone through all the papers in the court file, I find there is nothing to suggest that the plaintiff’s solicitors have followed up those 3 matters which were specifically mentioned in Master Cheng’s Order prior to the adjourned AOD hearing on 9 September 2021. Therefore, as far as the court is concerned, they are still the solicitors on record.

22.  The plaintiff’s solicitors now seek to rely on circumstances allegedly beyond their control in explaining why they were unable to comply with O67 r6(1) of the RDC. In particular, Mr Tsui explains that because the Master Cheng’s Order could or had not been sealed by her clerk by the time of the adjourned AOD on 9 September 2021, therefore, they could not, inter alia, serve a copy of the sealed Order on every party to the proceedings.

23.  I have no hesitation in rejecting such a flimsy and ludicrous excuse from a qualified solicitor in failing to meet such basic requirements under O67, r6(1). It is clear that the plaintiff’s solicitors have failed to follow up with the 3 requirements clearly stated in O67, r6(1) which had been repeated in Master Cheng’s Order before the adjourned hearing on 9 September 2021. In my view, whether Master Cheng’s Order had been sealed or not had nothing to do with a solicitor’s obligations to fulfill the requirements under the rules.

24.  Thus, in my judgment, at least up until the time when the plaintiff’s solicitors’ lodged P’s Submissions on 17 November 2021, they remained the solicitors on record for the plaintiff. This is because the requirements under O67, r6(1) of the RDC had not been complied with by the plaintiff’s solicitors up to that date. In particular, §(a) of r6(1) requires a solicitor who wished to cases to act on behalf of his client to serve a copy of the order on every party in the case. That was not done. And it was only upon the defendants’ solicitors’ request by letter dated 23 November 2021 that a copy of Master Cheng’s Order was subsequently provided by the plaintiff’s solicitors to them.

25.  I therefore find that the plaintiff’s solicitors have failed to comply with Master Cheng’s Order and the very clear and well established rules set out in O67, r6(1).

(c) Whether the plaintiff’s solicitors can rely on LPP?

26.  Refusal to waive privilege does not preclude a finding of abuse when the particular conduct admits of no reasonable explanation: See §62/8/4 Hong Kong Civil Procedure 2022 Vol l.

27.  It is noted from P’s Submissions that they had not provided any reasons as to why they could not have made the application to cease to act for their client when the case was set down for trial or well before the AOD hearing scheduled on 25 August 2021. The plaintiff’s solicitors are now claiming privilege and confidentiality in that regard. As I found above, there was no reasonable explanations provided by the plaintiff’s solicitors on their failure to make the application earlier in time.

28.  The plaintiff’s solicitors main focus was on the reasons behind making the late application for which was said to be subject of privilege and confidentiality and therefore forbidden from disclosure.

29.  The plaintiff’s solicitors claim to be under a duty to observe privilege and confidentiality and is therefore unable to give a full account of the dealings between the plaintiff and them. In this regard, Mr Tsui of the plaintiff’s solicitors stated that:-

“Our client had not been advised his right and has not waived privilege and we cannot reveal all that went on involving his actions which would reveal privileged information in support of opposition to HH Judge Li’s Order Nisi on costs to be borne by Solicitors.”[8]

30.  With respect, I find the plaintiff’s solicitors did not hesitate to divulge client-solicitor communications in circumstances where it may have been perceived by them to be helpful in substantiating their complaint. However, when it suits them, they would try to hide behind LPP.

31.  For example, it has been stated that the plaintiff “decided to withdraw his claim even they were instructed to send the brief to counsel on 17 August 2021”.[9] According to the plaintiff’s solicitors’ case, the instructions from the plaintiff for them to instruct counsel is client-solicitor communication and subject of privilege and confidentiality. Yet, it was disclosed by the plaintiff’s solicitors. In the premises, I find there is no substance in the plaintiff’s solicitors’ complaint of being so handicapped by privilege and confidentiality.

32.  Further, on 9 September 2021, the plaintiff himself has specifically mentioned in open court that it was only a couple of days before the original date of the AOD hearing on 25 August 2021 that his solicitors had, for the first time, asked him to “pay counsel’s fees and put money as costs on account”. In my view, if the reason behind the late application for the plaintiff’s solicitors to cease to act was due to the lack of funds from the plaintiff (and the plaintiff who appeared in person has confirmed that it was the case), then the plaintiff had obviously waived any privilege in that regard. I note that the plaintiff’s solicitors have not disputed what the plaintiff had said in court in their written submissions in dealing with the wasted costs order.

The Court’s Findings

33.  I note that the basis of taxation, in the event that the Order nisi at §32(2) of the Decision is made absolute, has not been dealt with in the plaintiff’s solicitors written submission on costs. Instead, Mr Yuen in Ds’ Submissions submits that those costs should be taxed on an indemnity basis.

34.  In deciding whether an order for indemnity costs is to be made, Chu J (as she then was) in Town Planning Board v Society for Protection of the Harbour Ltd (No 2) (2004) 7 HKCFAR 114 at §23 observed that factors such as the reasonableness of the conduct of the parties may need to be taken into account.

35.  In the circumstances of this case, I find that it was unreasonable for the plaintiff’s solicitors to wait literally until the eve of the AOD hearing before taking out the application to cease to act as by this time they knew that the defendants would have already instructed counsel and had started to prepare for the hearing. In my view, there is nothing contained in P’s Submissions which has convinced me as to why the plaintiff’s solicitors could not have acted much earlier. The fact they chose to do so a couple of days before the original AOD hearing means that the plaintiff was not really given a choice when they knew very well that he was not on legal aid. Either the plaintiff had to represent himself on a case which he had all along been assisted by the plaintiff’s solicitors (who were contended not to ask the plaintiff to put any money on account) or he had to abandon his claim all together. Either way, the plaintiff was left “in the cold” by the plaintiff’s solicitors. In my view, not only this was unfair to the plaintiff, it was unfair to the defendants. It also led to the waste of the limited resources of the court in that the dates reserved for the hearings were vacated.

36.  However, having said the above, as Mr Tsui has rightly submitted in P’s Submissions, the defendants had only admitted liability in this case on 10 August 2021 and interlocutory judgment was agreed to be entered against the defendants on that date by consent. Under the consent summons, the defendants had agreed to pay the costs on the issue of liability. The consent summons was subsequently made into a court order on 18 August 2021. In my view, there is no reason why the defendants should not be made liable to pay all the costs in relation to the issue of liability which they had agreed to pay under the consent summons.

37.  Further, I agree with the plaintiff’s solicitors that, latest by 2 September 2021, in reply to the defendants’ solicitors’ enquiry whether the they were still representing the plaintiff, the defendants’ solicitors were aware the plaintiff’s solicitors stance that they were no longer representing the plaintiff. While the plaintiff’s solicitors have failed to observe the 3 requirements under O67, r6(1), it cannot be said that the defendants were not aware of the plaintiff solicitors’ position.

38.  What Mr Yuen had told the court at the hearing on 2 September 2021 in this regard was therefore incorrect and rather misleading. While I accept it was not done deliberately, I do not accept Mr Yuen’s submissions that “most likely his attendance would not be required at the adjourned AOD” and that “the plaintiff’s solicitors had all along led the defendant to believe that they would appear on behalf of the plaintiff at the AOD”. My view is that in any event the defendants would most likely still instruct counsel to contest the plaintiff’s claim at the AOD at the adjourned hearing on 2 September 2021. The fact that the plaintiff had suddenly decided not to proceed with the case was totally unexpected. However, this was not something which the plaintiff’s solicitors should be made personally responsible for.

39.  I therefore consider that the only wasted costs which the plaintiff’s solicitors should be personally made liable is for the aborted hearing on 25 August 2021 which I find to be due entirely to the fault of the plaintiff’s solicitors in not making the application to cease to act much earlier. While the plaintiff’s solicitors have failed to comply with the requirements under O67, r6(1) of the RDC, the defendants’ solicitors were well aware of their stance by 2 September 2021. I do not think the plaintiff’s solicitors should be penalized for the plaintiff’s own decision of not to pursue with the claim at the AOD at the adjourned hearing on 9 September 2021.

40.  I therefore would set aside the order nisi made under the Decision and substitute with the following order:-

(i)  From the date of commencement of the proceedings up to 10 August 2021 (when the defendants agreed by consent that interlocutory judgment on liability be entered against them), the costs on liability will be in the plaintiff’s favour and borne by the defendants as agreed by the defendants under the consent summons, such costs to be taxed if not agreed on a party and party basis;

(ii)  For the rest of the costs of the case, ie on the issue of quantum, from the date of commencement of the proceedings up to 25 April 2021, ie before the case was set down for trial, the costs to be borne by the plaintiff, such costs to be taxed if not agreed on a party and party basis;

(iii)  From 26 April 2021, ie the date on which the case was set down for trial by the plaintiff’s solicitors and up to the date of the hearing of the original date of the assessment of damages hearing on 25 August 2021, the costs to be borne by the plaintiff’s solicitors personally and on an indemnity basis, such costs to be taxed if not agreed with certificate for counsel; and

(iv)  From 26 August 2021 to the conclusion of the proceedings, including the costs of the adjourned assessment of damages hearing on 9 September 2021, the costs to be borne by the plaintiff, such costs to be taxed if not agreed on an indemnity basis with certificate for counsel.

41.  As technically the plaintiff’s solicitors have successfully varied the cost order nisi, I would make an order in their favour in terms of this application.

42.  As all the above costs would be intertwined with the costs on the issue of liability, I consider that the best way to deal with them is to let the taxing master to deal with the costs in this case at a single hearing during the taxation proceedings, if the parties cannot agree the costs between them. I therefore would further make an order that all the costs should be taxed if not agreed with certificate for counsel, including the hearings on 25 August 2021 and 2 September 2021; and for this application for the variation of the costs order nisi contained in the Decision.

Mr Tsui Pui Hung of WT Law Offices, for the plaintiff

Mr David Yuen, instructed by Kim & Company, for the 1^st and 2^nd defendants

DCPI 3783/2019

[2021] HKDC 1336

IN THE DISTRICT COURT OF THE

HONG KONG SPECIAL ADMINISTRATIVE REGION

PERSONAL INJURIES ACTION NO. 3783 OF 2019

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DECISION ON COSTS

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INTRODUCTION

1.  This is a decision regarding costs at the end of the case which was withdrawn by the plaintiff at the adjourned hearing of the assessment of damages (“the AOD”) on 9 September 2021.

2.  At the adjourned hearing of the AOD, the plaintiff’s solicitors, namely, Messrs WT Law Offices (“the plaintiff’s solicitors”), even though it was officially still the solicitors on record, did not turn up.  The plaintiff was left to deal with the case on his own.  After hearing the parties’ submissions, I allowed the plaintiff to withdraw his claim in these proceedings with costs in favour of the 1^st and 2^nd defendants.  However, I reserved the issue of costs and the exact order on costs to be dealt with by way of a written decision which I said I would hand down in due course.  This is the decision in relation to those costs.

BACKGROUND

3.  This is originally a simple personal injury case involved an industrial accident at a construction site in Chek Lap Kok which happened on 28 September 2017. The plaintiff was employed by the defendants as a general labourer on the site (“the Accident”). 

4.  This case first came before me on 29 June 2021 when the defendants’ solicitors took out a summons to apply for the 2^nd defendant’s main witness, who was a Korean national, to testify remotely from overseas via video conferencing facilities (“VCF”) in the technology court of the District Court at the trial.  After hearing the parties on the matter, I granted leave to the 2^nd defendant to allow the witness to give evidence via VCF during the trial.  Further, I transferred the case to the fixture list to be tried before me commencing on 25 August 2021 with an estimated length of 3 days (with 26 and 30 August 2021 reserved).  At that stage, both the issues of liability and quantum were being contested.

5.  I further directed the defendants’ solicitors to arrange with the clerk of the court a Korean/English interpreter at the trial and ordered the parties to lodge the trial bundles and the opening submissions well before the commencement of the trial.  The case was also removed from the running list at the same time.

6.  However, just a couple of weeks before the commencement of the trial, the parties by way of a consent summons dated 10 August 2021 agreed interlocutory judgment on liability be entered in favour of the plaintiff against the defendants with damages to be assessed.  The costs on the liability of the action have been agreed to be paid by the defendants to be taxed if not agreed.

7.  Hence, the remaining issue for the court to deal with was on quantum only.  The court therefore decided to make use of the dates originally reserved for the trial commencing on 25 August 2021 for the hearing of the AOD, with a revised estimated length of 2 days.

8.  On 19 August 2021, the plaintiff’s solicitors lodged the trial bundles with the registry.  Although it was lodged out of time and in breach of the court’s order dated 29 June 2021, the court was prepared to accept the slight delay as it did not want to jeopardize the trial dates. 

9.  However, it was found that the trial bundles had not been properly prepared which required the court to send out directions to the plaintiff’s solicitors on 20 August 2021 to ask them to re-arrange the trial bundles and have them re-lodged with the court by 5:00 pm on 23 August 2021, ie 2 days before the commencing of the AOD.  The revised trial bundles were re-lodged by the plaintiff’s solicitors before the deadline.

10.  Thus, the case was ready to proceed to the AOD on 25 August 2021. 

11.  However, on the day before the AOD, completely out of the blue, the plaintiff’s solicitors issued an inter-parte summons (against the plaintiff only) under O67 r6(1) of the Rules of the District Court, Cap 336H (“RDC”) seeking a declaration that they should cease to be the solicitors acting for the plaintiff in this action (“the Summons”).  The plaintiff’s solicitors originally tried to fix the Summons before me, without first consulting the listing office or my clerk, for a 3-minute hearing (with a request for abridgment of time for the service) at 9:30 am on the first day the AOD hearing.  However, the listing office considered that it was inappropriate for me to hear the Summons as I was going to be the trial judge for the AOD and it might prejudice my position to hear the AOD once I hear the Summons.  Hence, the Summons was fixed by the listing office before one of the PI Masters, namely, Master Catherine Cheng (“Master Cheng”) for hearing at 9:30 am on the date of the AOD, as is common in such applications. The daily cause list published on that day reflected such change. 

DISCUSSION

Events happened on the first day of the AOD

12.  Mr Tsui of the plaintiff’s solicitors appeared before me at the commencing of the AOD on 25 August 2021 fully expecting me to deal with the Summons, despite of the fact that the Summons was not listed before me on that day under the daily cause list.  I pointed this out to him and directed him and the plaintiff (who was the respondent in the Summons) to appear before Master Cheng in another court room in the same building in order to deal with the Summons.

13.  However, I noted that the plaintiff’s solicitors had not arranged a Nepali interpreter for the plaintiff to attend the AOD and he was relying on a friend who was accompanying him to court to translate for him.  This clearly was not satisfactory.

14.  I would also like to note here that up to this stage, the defendants and their legal representatives, including the defendants’ counsel who was instructed to appear before me at the AOD, had no inkling at all about the fact that the plaintiff’s solicitors were going to make such an application.  The first time they were aware of this was at the commencement of the AOD before me.   

15.  I therefore stood down the case for Mr Tsui and the plaintiff to appear before Master Cheng to deal with the Summons.  For the record, I had not read the affirmation in support of the plaintiff’s solicitors’ application to cease to act which was put inside a sealed envelope.  I therefore did not know the grounds on which the plaintiff’s solicitors tried to make last minute application. 

16.  When the plaintiff and Mr Tsui returned to my court room at around 11:40 am, I was informed by Mr Tsui that Master Cheng had adjourned the Summons to 31 August 2021 at 9:30 am for arguments before her.  The main reason for that adjournment was due to the fact that the Summons had not been served on the plaintiff as required under O67 r6(1) of the RDC.

17.  I therefore had no alternative but to adjourn the AOD to a later date pending the decision of Master Cheng on the Summons.  Hence, the AOD was adjourned to 9 September 2021 at 9:30 am in my court with an estimated length of 2 days (with 10 September 2021 reserved).  I also reserved the issue of costs on that day and directed a Nepali interpreter to be arranged by the court to appear at the adjourned AOD.

Result of the Summons

18.  According to the court’s record, at the end of the hearing on 31 August 2021, Master Cheng made an order that “upon compliance with the requirements of Order 67 rule 6(1) of the Rules of the District Court, Messrs. WT Law Offices cease to be the Solicitors for the Plaintiff in this action and there be no order as to costs of this application.”.

19.  O67 r6(1) of the RDC requires the solicitors who make a cease to act application to do the following three things before they can officially come off the record as the solicitors acting for a party.  They are:-

“(a) serves on every other party to the cause or matter (not being a party in default as to acknowledgment of service) a copy of the order; and

(b) procures the order to be entered in the Registry; and

(c) leaves at the Registry a copy of the order and a certificate signed by him that the order has been duly served as aforesaid,

…”

Events at the adjourned AOD

20.  At the adjourned AOD on 9 September 2021 before me, the plaintiff’s solicitors did not show up.  Only the plaintiff had turned up in person.  On this occasion, a qualified Nepali interpreter was arranged by the court to interpret for the plaintiff.

21.  At the outset of the hearing, the plaintiff indicated to the court that he wished to withdraw his claim and did not want to proceed further in the case. He understood that by doing so, he would be liable for the legal costs involved as a result of the aborted hearing.

22.  At this juncture, Mr David Yuen, the defendants’ counsel, informed the court that they had never been served a copy of Master Cheng’s Order given by her on 31 August 2021.  The last document received by the defendants was on 27 August 2021 when the plaintiff’s solicitors enclosed the medical receipts of the plaintiff.  Thereafter, Mr Yuen informed the court that they had not received anything else from the plaintiff’s solicitors.

23.  Upon the court’s enquiry, the plaintiff also confirmed that he had not been served a copy of Master Cheng’s Order in relation to plaintiff’s solicitors’ cease to act application.

24.  Incidentally, upon checking the court’s files, it has also been confirmed that the plaintiff’s solicitors had failed to file a copy of Master Cheng’s Order dated 31 August 2021 with the registry and served a signed certificate of the same in accordance with O67, r6(1)(c) of the RDC.

25.  According to Mr Yuen, the defendants’ position is that if they had been served with the Order, then most likely his attendance would not be required at the adjourned AOD.  Mr Yuen therefore submitted that two hearings were wasted as a result of the plaintiff’s solicitors’ very late application to apply to cease to act for the plaintiff and their failure to serve the Order of Master Cheng given on 31 August on the defendants.  He therefore submitted that the costs of the defendants should be paid by either the plaintiff and/or the plaintiff’s solicitors.

26.  Mr Yuen further submitted that the plaintiff’s solicitors had all along led the defendants to believe that that they would appear on behalf of the plaintiff at the AOD.  First, they had filed the written opening submission on behalf of the plaintiff in accordance with the court’s directions.  Then they had prepared and served the trial bundles on 19 August 2021.  It was only at the original scheduled date of the AOD on 25 August 2021 that the defendants had first been notified that the plaintiff’s solicitors wished to cease to act for the plaintiff.  Besides, that application was taken out on the day before the AOD only.  Mr Yuen submitted that if the plaintiff’s solicitors’ ground to apply for ceasing to act was in order to obtain costs on account from the plaintiff, then they would have plenty of opportunities to do so before the AOD itself. Instead, they proceeded to set down the case for trial without ensuring there was sufficient funds on account.  According to the plaintiff, it was only a couple of days before the original date of the AOD on 25 August 2021 that the plaintiff’s solicitors had asked him to pay the counsel’s fees and put money as costs on account.

27.  After standing down the case for a little while in order to allow Mr Yuen to take instructions from his clients, Mr Yuen returned to court and suggested that the following split costs order to be paid by the plaintiff and the plaintiff’s solicitors:-

(1)  from the commencement of proceedings up to 21 March 2021, ie before the case was set down for trial on the Running List, the costs should be borne by the plaintiff personally; and

(2)  from 22 March 2021 (ie the date when the plaintiff’s solicitors filed the application to set down for trial) up to date of the adjourned AOD on 9 September 2021, the costs should be borne by the plaintiff’s solicitors personally.

28.  Upon checking the court’s record, it was found that the case was actually set down for trial on 26 April 2021, and not on 22 March 2021 as stated by Mr Yuen.

29.  The plaintiff made it clear to the court that he is not in the position to pay any of the costs in this case as he is not on legal aid.  He has a manual labour job and with a heavy family responsibility.  He asked the court to allow him to withdraw the claim without any penalization on the issue of costs.

Order of the court

30.  As of the date of the adjourned AOD, the plaintiff’s solicitors were officially still as the solicitors of the plaintiff on record in this case as they had failed to observe the 3 requirements under O67, r6(1) of the RDC which had been specifically mentioned in the Order of Master Cheng on 31 August 2021.

31.  For the sake of minimizing the costs in this case and to avoid further attendance of the defendants’ lawyers, I allowed the plaintiff leave to withdraw his claim in these proceedings with costs in favour of the 1^st and 2^nd defendants.  However, I also made an order at the same time that the issue of costs would be dealt with at a later date by way of paper disposal.

32.  Having heard the defendants’ submissions, I shall make an order nisi that the defendants’ costs should be borne by the plaintiff and his solicitors in the following manner:-

(1)  from the commencement of proceedings up to 25 April 2021, ie before the case was set down for trial, the costs to be borne by the plaintiff; and

(2)  from 26 April 2021, ie the date on which the case was set down for trial and up to the date of the adjourned AOD on 9 September 2021, the costs to be borne by the plaintiff’s solicitors personally.

Costs directions

33.  Given the above circumstances, it is plain that the plaintiff’s solicitors had attempted to make a last minute application to cease to act on behalf of the plaintiff on the first day of the AOD only.  In my view, there is no reason why the plaintiff’s solicitors could not have made such an application well before the AOD or at the latest when the case was set down for trial. 

34.  Subsequently, despite the Order made by Master Cheng on 31 August 2021 to allow the plaintiff’s solicitors to cease to act on behalf of the plaintiff, they have still failed to observe the specific requirements under O67 r6(1) of the RDC.  Hence, officially, they are still the solicitors on record.  As officers of the court, they have a duty to explain to the court why they did not turn up at the adjourned AOD on 9 September 2021.  Further, they also have to explain why they had only made the application to cease to act on the first day of the AOD.  However, before the court is going to decide whether it should order the costs to be partially borne by the plaintiff’s solicitors as suggested by the defendants’ counsel as mentioned above, I am going to allow the plaintiff’s solicitors the opportunity to explain themselves and to show cause as to why they should not be at least ordered to bear part of the costs of the proceedings in this case.

35.  In order to make it more costs effective and to avoid another unnecessary hearing, I would like to deal with this matter by way of paper disposal. I shall therefore direct the plaintiff’s solicitors to show cause within 21 days in writing as to why they should not be liable to pay at least part of the costs of the defendants as stated above.  They should do so by way of lodging a written submission with the clerk of this court within 21 days from the handing down of this decision with copy served on the defendants and the plaintiff. The defendants will have chance to reply to those submissions within 14 days thereafter by way of written submission also.  They should lodge it with the clerk of this court with copy served on the plaintiff’s solicitors and the plaintiff. The court will hand down its decision on costs in writing after having the chance to read the written submissions to be lodged by the parties.